A no-code workflow built in Zapier that connects pre-requisite form submissions to LearnWorlds enrollments. When a learner completes the required form, the Zap checks their details and enrolls them in the right course automatically.
Lifewood's AI training required learners to clear a pre-requisite before joining the main course. The catch was that someone had to check each submission by hand and enroll people one by one. It was slow, easy to forget, and learners often sat waiting for access they had already earned.
I built a Zapier automation that closes the gap between "submitted the form" and "enrolled in the course." The Zap watches for a new pre-requisite form submission, reads the learner's details, and enrolls them in LearnWorlds without anyone lifting a finger.
Tech stack: Zapier connects the pieces, the form submission acts as the trigger, LearnWorlds handles the enrollment, and Google Sheets keeps a clean record of every learner who passes through.
Form to enrollment in one flow: A single Zap turns a finished pre-requisite into instant course access, so learners never wait on a manual step
Always-on trigger: The workflow runs in the background day and night, so enrollments happen the moment someone qualifies, not the next time staff log in
Record keeping built in: Completions and enrollments log to a Google Sheet, giving the team a simple trail of who joined and when
This project showed me how much quiet work a small automation can take off a team's plate. The hard part was not building the Zap but mapping the messy real cases, like duplicate submissions or missing fields, so the flow stayed reliable. I learned to trust automation only after testing the edges. If I revisited it, I'd add a notification step so staff get a heads-up whenever an enrollment fails.